How To Accomplish MoreAuthor: Byron Pulsifer, ©2006
How do you get more done is a question that I have been often asked by new supervisors or managers. The question arises because people are being stressed due to the number of demands they apparently see that all require completion. They feel overwhelmed and they lose focus easily.
The Answer Is Simple
The answer is simple enough but takes practice in the follow through. You've probably heard it before, maybe even used it yourself from time to time. Here's the simple answer: make a list.
The proper way to make a list work for you, however, is a little more complex, at least initially. And, this method is not only applicable to work environments; it can easily be applied to almost any environment requiring the completion of competing tasks including school, clubs, team training, or household tasks.
After The List
Now, here's the part that is going to take a little practice. First, make a list of all the items that need to be done. Don't miss any. Write everything down no matter how trivial you think it is. Second, and here's the part that takes a little getting used to. Place one of three letters beside each entry on your list A, B, or C.
- The letter "A" means that this item is an absolute must do right now. It's a priority and needs your immediate attention; it can't wait. This is an item that may mean that significant effort will be required. It may be an item that you don't want to do because it is time consuming, or is difficult, or unpleasant. It may also mean that you might have to put in some unwanted overtime to get it done, or even have to take undone portions home to be completed in order to make a deadline.
Now that you've written your list and assigned a priority letter beside each item, re-write the entire list in order of "A" priorities, "B" priorities, and finally "C" priorities. In some cases, you may have some trouble assigning priority letters to items on your list, but with practice, you'll get it down pat.
The idea here is not just to do a priority list once, or twice, or even three times. The idea is to make your life less stressful by getting more done with the available time you have - that is, getting more of the important items completed when they should be.
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